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*{Darwin College Library Committee}

 Minutes of the meeting  held  on
 Wednesday 19th June 2002 at 1pm. \\ 


{ Present:} 
 David MacKay  (djcm1) [Fellow Librarian],          
 Joanna Shearer (jms85) [Student Librarian],         
 Hannah Thompson (ht206),		  
 Karin Tybjerg (kt206),			  
 Andrew Bell (agb38),			  
 Susie West (scw29),			  
 Espen Koht (ehk20) [Computer Officer],     
 Christian Goeschel (cag41),              
 Ariane Kossack (ak280), 
 Angelique Edmonds (ae227), 
 Elisabeth Leedham-Green (el17).


{ Apologies:} 
 Atif Aziz (aa267).			


{ Absent:}
 Ranmali Nawartne (dcsa-welfare@dar) [DCSA representative],      \\




o {{Minutes}} of the meeting held on  	Tue 29 Jan 2002
  were confirmed.

o {{Committee membership}}.  We welcomed   Ariane Kossack and 
 Angelique Edmonds  to the committee, and bade farewell to
 Joanna Shearer and  Susie West, whose work was warmly acknowledged.

o { Matters arising}. The buildings and grounds committee
	has been too busy to consider the suggested modification
	of the locks of the doors onto the balcony.
	It was agreed, in view of
 overheating problems in the Finley room,
 that { both\/} doors onto the balcony (from the Finley room
	and from the main space) should be modified.

	[Note added Mon 19/8/02: Buildings and Grounds have refused to make
	the modifications to the locks that the library committee suggested.]

o {{Book check}}. The 2001 book check is almost complete.
	Tasks remaining are to repurchase books believed to be missing,
	or remove them from the catalogue.
	August 1-7 was chosen as the date for the next book check.
	A campaign for book returns should be started now before
	students depart.

o { {Automated checkout}}. Espen might find time to complete this
	system over the summer.

o { New University Catalogue system} presents difficulties,
	but it is hoped that they can be overcome and a  set of instructions
	for librarians developed.




o {{Book purchases}}.  Roughly 40 books bought in reponse to user requests.

o  {{Tamper-proof `returns'	book bin / postbox}}.
 The Clerk of Works will build a book bin.

o  { Student Librarian(s)}.
	Angelique, Christian, and Ariane
	are all interested in sharing the post of student librarian.
	The situation will be finalised when their course funding
	is confirmed.

o  {{Vesalius}}.
	 Karin  reported that the temperature and humidity
	are both somewhat above the guidelines.
	Expert advice will be sought on what measures can be taken -- for example
	the use of silica gel to reduce humidity.
	Joanna will ask the Clerk of works whether there is a second key to the case.



o {{Other business}}.
{itemize}
o {{Shelf labels}}. The new shelf labels have been installed and
	seem fine.
o { Drinking water dispenser}.
	It was agreed to obtain a drinking water dispenser with conical cups
	and a small outlet (into which only small cups fit).
o { Food eating} continues; indeed, after bops, members have been
	seen bringing  in drinks from the bar.

	The committee agreed that no food at all may be consumed in the
	library, that any open food should be confiscated, and that the
	cleaner should be asked to throw away any foodstuffs found in the
	library.
o { Colonization} of multiple spaces continues.  Some users make permanent
	use of three or four. It was agreed that leaving of personal possessions
	overnight should be discouraged, and that library books should
	be reshelved unless reserved with an appropriate slip.
{itemize}



 DJCM 
{document}