% Darwin College Library Committee       - David MacKay 
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\subsection*{Darwin College Library Committee}

 Minutes of the meeting held
 Tuesday 28th October 2002 at 6pm,
 in the Seminar Room. \\ \medskip

\noindent
 Present:
 David MacKay  (djcm1) [Fellow Librarian],         %% 
 Anne Ferguson--Smith (afsmith@mole.bio)  [Fellow Librarian], %%
 Ariane Kossack (ak280)  [Student Librarian], %%        
 Elisabeth Leedham-Green (el17). %%
 Deborah Pino (dsp26), %%
 Andrew Bell (agb38).      %%
 Alexandra Gillespie  (Munby fellow), %%
 Felicity Henderson (Munby fellow), %%
 Grant Tapsell, %%
 Alexandra Lianeri (alianeri@yahoo), %%  

\noindent
 Apologies:
 Pamela Abbott.

\ben
\item Minutes of the meeting held in January 2003 were confirmed.

\item Committee membership. 
 Welcome to Alexandra Gillespie, Felicity Henderson, Grant Tapsell, Alexandra Lianeri.
 There is no Council representative in the committee at present.
 The email list lc@dar has been set up for this committee.
 The web link for the email list is 
 http://www.dar.cam.ac.uk/cgi-bin/mailman/listinfo/lc

\item 2003 Book check.  133 books are missing that were not missing 12
months ago.  This figure is a welcome reduction compared with former
annual losses in the range 200-300.  We attribute this reduction to
the convenience of the bar-code-based checkout system and the
effectiveness of email reminders.

\item Donations.  Ron Davies and Milo Keynes made generous donations
of Darwin-related books.  30 donations from students were also
received in the Summer, in response to our request for donations.

\item Book purchases are going smoothly. CUP have made another
donation to our account.  The accountant is helping us to obtain a
credit card number so that books can be ordered directly from amazon,
in cases where ordering through Heffers is not appropriate.

\item Children's section. Deborah Pino was willing to enlarge the
collection.  The committee agreed to approve up to \pounds 300 for the
purchase of further books for this section of the library.

\item Fines for overdue books.  A (very lenient) fine system was
introduced last year.  This system has been extremely effective.
Letters warning that a charge was imminent led to the return of almost
all overdue books. As of 28 October only three individuals had failed
to respond. It was agreed that DJCM would send a final warning to
these individuals and then charge their college accounts in accordance
with the policy.  [As of 11/11/03, all but one of the books in
question were returned; the missing book's value was \pounds 16.66;
DJCM took the decision not to issue a charge for this book, since the
fine system has proved so effective, and in the interests of good will
among the college membership.]

\item Library website.  St Edmunds College have `amazon associate'
links on their website.  When anyone follows these links and buys a
book from amazon, a small commission (typically 5\%) is earned.  The
Computer Committee recommended that such links be incorporated into
the Darwin website, with the revenue generating credit for the
purchase of books for the library.  It was agreed that one or two such
links should be included in the Darwin library page, linking, for
example, to the titles in the Darwin Lecture Series.

\item Vesalius.  The Vesalius was moved to its current more-shaded
location upstairs, at the beginning of the Summer. Its temperature and
humidity records indicated that this move was a success. Conditions
were stable, with no large fluctuations. Ariane Kossack was consulting
Stuart Welch for further advice on humidity control.  It was agreed to
order cushions to support the books.
 
\item Magazine subscriptions.  We believe the DCSA conducted a survey
of student opinions about magazine subscriptions. We wait to hear the
results.

\item The relationship of the Finley collection to the University
Classics library had been reviewed by Elisabeth Leedham-Green. Whereas
originally there was an arrangement for access to the Finley
collection being granted by the Classics librarian, this arrangement
had not been used for some years, Classics were unaware of it, and it
was agreed it should be cancelled. Public information about the
collection has been updated accordingly.

 A Historian will visit the collection in November.

\item Automated Checkout system. Espen has improved the system so that
 users can identify themselves by scanning their university card's bar code
 instead of typing in their email identifier.

\item David MacKay is replaced by Anne Ferguson--Smith as fellow
librarian in November. Elizabeth Leedham-Green agreed to take on the
role of secretary of the library committee.

\item Date of next meeting.
	Tuesday 27th January 2004, 6pm. (See email list for confirmation.)

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{\tt http://www.inference.phy.cam.ac.uk/darlib/minutes.html } \hfill DJCM \today
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